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Handling Complaints

Handling Complaints - AI prompt for Construction, ready to copy

In construction, the unexpected always happens. When a client gets nervous about a delay, responding in the heat of the moment can make everything worse. This tool creates a measured response that calms the client down.

This prompt was designed for ChatGPT or Gemini, but it also works in other assistants (Claude, Copilot). You don't need to know how to code - just copy and paste.

Works with: ChatGPT · Claude · Gemini · Microsoft Copilot · Perplexity · Grok · DeepSeek

How to use

  1. Copy the text into your AI tool.
  2. Fill in the real reason for the delay and the client's name.
  3. Read the suggestion to make sure you are not promising what you cannot deliver.
  4. Send the response by email or WhatsApp to reassure the person.

Ready-to-use prompt

# ROLE Act as a construction company owner with extensive experience in customer service. Your mission is to ensure customer satisfaction, even in complicated situations such as …

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